Our complaints policy

Our complaint procedure is made pursuant to Rule 8 of the Conduct of Authorised Persons Rule 2006.

We are committed to providing a high-quality service to all our clients. If something goes wrong, we need you to tell us about it, as this will help us to improve our standards.

Our complaints procedure

If you have a complaint, contact us with the details, using the following:

Address:

Telephone:

E-mail address:

What will happen next?

1 We will send you a letter acknowledging your complaint and asking you to confirm or explain the details set out. We will also let you know the name of the person who will be dealing with your complaint. You can expect to receive our letter within two days of us receiving your complaint.

2 We will record your complaint in our central register and open a separate file for your complaint. We will do this within a day of receiving your complaint.

3 We will then start to investigate your complaint. This will normally involve the following steps:-

We will pass your complaint to the Managing Director within three days.  He will ask the member of staff who acted for you to reply to your complaint within 5 days. He will then examine their reply and the information in your complaint file. And, if necessary, he may also speak to them. This will take up to three days from receiving their reply and the file.

4 A senior person will then invite you to a meeting and discuss and hopefully resolve your complaint. This meeting can take place in person, if practical, or via telephone.  He will do this within three days.

5 Within two days of the meeting we will write to you to confirm what took place and any solutions he (or she) has agreed with you. If you do not want a meeting or it is not possible, we will send you a detailed reply to your complaint. This will include his (or her) suggestions for resolving the matter. He (or she) will do this within five days of completing the investigation.

6 At this stage, if you are still not satisfied, you may contact us again. We will then arrange to review our decision. This will happen in one of the following ways:

·      Another member of staff will review the decision within 10 days.

·     We will ask an independent person to review your complaint within five days. We will let you know how long this process will take.

·      We will invite you to agree to independent mediation within five days. We will let you know how long this process will take.

7 We will let you know the result of the review within five days of the end of the review. At this time, we will write to you confirming our final position on your complaint and explaining our reasons. We will also give you the name and address of the Claims Management Regulator. If you are still not satisfied, you can contact them about your complaint. If we have to change any of the timescales above, we will let you know and explain why.

Regulated by the Ministry of Justice for Claims Management Regulation:  Approval No. CRM2713

Registered under the Data Protection Act 1998 Reg. No. Z9189367